President |
Acts as trustee and oversees all facets of the RPCMC. Facilitates at both General and Board meetings. Represents the RPCMC at community-wide networking opportunities and stays in touch with the needs of all RPCMC members |
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Takes minutes at Board meetings, and distributes them to Board members. Takes photographs at RPCMC events and circulates them for presentation via the newsletter, the website, and in community publications when appropriate. Makes changes to the Bylaws as necessary. Stores all necessary RPCMC paperwork and official forms. |
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Keeps track of all RPCMC funds and handles all cash receipts and disbursements. Prepares a monthly statement of receipts and disbursements for all Board members. Collaborates with the Contact Coordinator to pick up and distribute RPCMC mail. |
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This is a shared position with two roles:
Contacts prospective new members after receiving application information (from Contact Coordinator) and distributes membership information. Maintains signed copies of liability waivers. Notifies appropriate Coordinator when a new member indicates an interest in participating. Updates and maintains the membership roster and distributes it appropriately. Prepares and sends mailing list to the printer for newsletter distribution. Submits the following items to the Newsletter Editor on a monthly basis: Welcome New Members, Birthdays, and Birth Announcements. Coordinates and oversees the annual membership renewal drive.
The Membership Coordinators work together to organize new member teas on a bi-annual basis to welcome new members to the organization. |
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Keeps a record of each playgroup, their respective members, and designated meeting time. Submits updated list of open/full playgroups to Newsletter Editor on a monthly basis, along with the name of the playgroup due to be profiled. Insures that all RPCMC members who are interested in joining a playgroup are assigned to one. Assists with creating new playgroups as needed. Coordinates playgroups for general meeting refreshments. Distributes pertinent RPCMC information to playgroup representatives for special events and initiatives. |
Community Outreach Coordinator
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Coordinates with different organizations within the community to provide various contributions from the RPCMC. Plans and organizes events in which to collect donations from our members and delivers donations as needed. Provides updates to the Board and Newsletter Editor for promotion of club initiatives. |
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Oversees all aspects of the newsletter and its production, including planning, writing, typing, proofreading, advertising, and distribution. Ensures that the newsletter promotes the purpose and goals of the RPCMC. |
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Updates the egroup membership list and sends periodic emails to the egroup members, reminding them of upcoming events within the RPCMC and the community. |
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Arranges the activities or guest speakers for the general meetings. Updates the Board and Newsletter Editor on upcoming topics. Writes a short summary of meeting topics and details for the newsletter |
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Responsible for selecting and planning fundraising activities. Provides updates to the Board and Newsletter Editor for promotion of events and initiatives. |
Social Events Coordinator
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Organizes, plans, and executes social activities for RPCMC, including, but not limited to, coordinating venue, preparing for flexible circumstances, and following up with appreciation to service providers. Updates the Board on the status of past and upcoming events. Submits information regarding upcoming events to the Newsletter Editor. |
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Keeps track of the volunteer commitment that members make upon joining the Club, in one of the two tier policy models. Coordinates volunteers for various Club functions. |
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Manages and updates the RPCMC website and moderates messages on the Internet e-group |
Educational Activities Coordinator
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Organizes, plans, and executes educational activities for RPCMC, including, but not limited to, coordinating venue, preparing for flexible circumstances, and following up with appreciation to tour guides. Submits information regarding upcoming events to the Newsletter Editor |
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Keeps members informed of events occurring in the community by posting information in the newsletter and with the e-group on the Internet. |
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Oversees the In-A-Pinch program and insures all RPCMC members are familiar with the opportunity to volunteer for and/or utilize this benefit. Maintains a current list of members who are willing to volunteer and coordinates services for members in need. |
General Meeting Greeter(s)
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Greets all new and returning members at the General Meeting and provides nametags. Answers questions as members arrive and pairs new members with a returning member. This person stores and brings the RPCMC box of materials which is used at the meetings. The Greeter arrives early to set up and welcomes first arrivals.
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Rumble Tumble Coordinator
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Oversees this recurring club activity by insuring venue payment is made, activity is promoted within the RPCMC, and participants follow rules and proper procedures. The coordinator arrives early to unlock the room and remains afterward to insure room is tidy and locked. |
Greeting Committee Coordinator
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Maintains a list of volunteers to personally greet new members with a phone call, email message, or playdate invitation. Matches new members with a greeter within their first month of membership. Greeters encourage involvement within the club and answer any outstanding questions. |
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Generates community interest in, support for, and knowledge of the RPCMC. Contacts news organizations to promote upcoming events and initiatives. |
Shared Interest Group Coordinator
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Keeps a list of current shared interest groups and solicits ideas for new groups. Puts interested members in touch with a representative from the appropriate group. |
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Collects mail from the organization’s PO Box and distributes it to appropriate volunteers. Reviews membership applications and submits information to Membership Coordinators and other Board members as necessary. Checks club voicemail and follows up on calls from potential new members, offering information about the RPCMC. Sends applications to prospective new members. |
Greeting Committee Coordinator
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| The shared interest group facilitates contact between members that have the same interest. Such groups include but not limited to scrapbooking, nature walks, and reading. The coordinator's role is to maintain a list of current groups and embers and occasionally prepare articles in the newsletter to promote these groups. |
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Promotes E-script at meetings, events, and in the newsletter. Responsible for the E-script paperwork and preparation of a monthly report of E-script sales and account balances. |
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Maintains an inventory list of club items in storage. Coordinates with event hosts for use of these materials as needed. Insures that items are returned or replaced, if appropriate. |
Advertising Sales Coordinator (Newsletter)
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Contacts potential advertisers with information about layout and design of ad copy as well as pricing options for the newsletter. Maintains advertising agreements, collects funds from advertisers, and provides editor with ad copy for the newsletter. |
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Reviews newsletter draft for inaccuracies and grammatical errors prior to publication. |
